vacancies

Conference/Event Producer

Main purpose of the job: To be responsible for all aspects of delivering a successful live event or conference.

Relationships: The producer will report directly to the Managing Director and Creative Director.

 

Main Duties:

• Discuss with a client their exact requirements, aims and objectives.
• Submit fully costed, creative conference/event proposals. This involves researching, devising solutions, writing a pitch document and client presentation.
• Co-ordinate all input from staging, audio-visual, lighting, sound and visual media.
• Write and/ or approve contact reports from all client meetings.
• To arrange and attend on site and off site production meetings.
• Liaise with suppliers to agree the best technical/creative approach.
• Advise on a venue's suitability for a proposed event.
• Advise clients on the most suitable set design, lighting and AV technical specification. Decide on the size and skills of the AV technical team.
• Work closely with in-house staff and suppliers to prepare detailed quotations and ensure appropriate profit margins are achieved.
• Work with and enhance the existing company processes.
• Brief crews on company working practices.
• Ensure that all members of the team know their responsibilities and the project schedule.
• Identify bottlenecks in production and find alternative ways of ensuring that deadlines are met.
• On-site, be the main client point of contact and lead the team.
• On-site, manage the software preview and rehearsal process to ensure that all speakers are confident.
• Strive to provide the highest quality service, handle all client enquiries and obtain completed customer feedback forms.
• Create the final client invoice.
• Participate in developing new business and maintaining relationships.

 

Personal Qualities & Skills:

• A can do attitude!
• Someone capable of rolling up their sleeves and doing what it takes to get the job done.
• A person who is positive, cheerful and with a good sense of humour.
• Good technical knowledge of conference/event staging.
• When situations become strained, someone who can remain calm.
• A person who if they do not understand something, will go and find out – a person with initiative.
• A solution-provider, who can be creative, has good people skills, good written and oral communication skills.
• Be IT literate and proficient in PowerPoint.
• Someone passionate about quality and ensuring that we exceed our clients’ expectations.
• A person who is very articulate, bright and of a smart appearance.
• Someone who makes the clients feel confident and who does not appear flustered. (Good at multi-tasking).
• Someone with sufficient gravitas to deal comfortably with main board directors.

 

Applications in writing or email: Explaining to us why we should employ you. Please include your CV and let us know your current salary.

Applications to: Selina Morgan, Director, Conference Connections, Pegasus House, Pegasus Park, Gipsy Patch Lane, Bristol, BS34 6QD.

Or e-mail:

Back to vacancies